Box Catering - Tips and ideas when ordering catering

10 tips to consider when organising your catering:

1. What is the purpose of the event?

2. What style will the event be?

3. The approximate number of guests that you expect?

4. What is the date of the function, what time of day will it be held and for what duration?

5. What is the delivery access and access to power?

6. Do the guests have any food allergies or intolerances?

7. When can we pick up the catering equipment?

8. Do you want any other special service?

9. Would you like staff to serve the food and or beverages?

10. Would you like us to provide beverages?

1. What is the purpose of the event? E.g. Opening of new corporate offices, a Staff Member’s Farewell, Client’s thank you drinks.

Understanding the purpose of the event will assist us to recommend the most appropriate style of food and service for you. For example the opening of your new offices will likely be a gala event, with impeccable staff to serve wonderful canapés and champagne. However a staff meeting may require relatively simple sandwich platters and fruit or perhaps even a boxed meal that they can simply grab and go. The more information that you give us the more appropriate we can be when designing the menu.

2. What style will the event be?

Is it a stand up canapé or cocktail function or a seated lunch or dinner.  Will it be a formal event or a casual social gathering or even a little of both. Understanding the purpose and style of the occasion allows us to better cater to your needs.

3. What is the approximate number of guests that you expect?

This seems like a straight forward question however people can be slow to respond to an invitation and require a follow up email or just a quick call to remind them of the invitation. We understand how difficult answering this question can be. We just need your best estimate to start with and will require final numbers about 7 days before the event.

4. What is the date of the function, what time of day will it be held and for what duration?

Sometimes Box Catering can be booked out – particularly on Friday and Saturdays. November and December are also generally very busy so please at least tentatively book as early as possible.
The time of day and duration of your event will influence the style and quantity of food that we are going to suggest for your event. We will arrive at least 30 minutes before any event starts to organise the food and set up.

5. What is the delivery access and access to power?

We need clear access to deliver the boxes to the place that the boxes are going to be stored. This area should ideally be a back of house area and away from the party if possible. However, because we only require a power outlet and a little bench space to prepare and serve your food, we can provide wonderful food from surprisingly difficult locations. Please have an area cleared, set up and ready before we arrive. The boxes weigh about 40 kgs so if there are stairs along the access way please tell us before we come to your event. Ideally we need at least a single 240 volt power point to run the small thermostatically controlled oven that is built into the wall of the Box unit. The boxes only draw a very small amount of power (2 amps).
6. Do the guests have any food allergies or intolerances?

This can be one of the more important questions that we can ask you. It is very important for us to be made aware of allergies in particular as the consequences can be deadly. Please send out an email requesting that all guests notify you of any allergies or dietary requirements. We treat this with the most care.
We are also quite conscious of food intolerances and dietary choices. The menu that we suggest will usually include options that take into account common restrictions such as vegetarians and gluten intolerance. However, it can be disappointing to be unable to help a guest with complicated dietary requirements when we are not advised in advance.
7. When can we pick up the catering equipment?

Please arrange a time us our delivery driver to pick up the insulated hot and cold boxes and platters from you event. You don’t have to be there and it could be a common area of a building. Just discuss it with your Box Catering coordinator or friendly delivery driver. We generally pick up the next business day.
8. Do you want any other special service?

You might want a themed menu for a special occasion, or a food item that is not on our menu – whatever the special requirements are please ask and leave the magic to us.
9. Would you like staff to serve the food and or beverages?

We have a wonderful, professional team of waiters and bar staff ready to make your event perfect. Consider whether you might need any staff to serve during your event. This can be a single waiter to arrange all of the food and beverage service for a small event or a battalion of staff and an event coordinator for a major event. Even just one of our staff can be enough to allow you to relax and enjoy your event and take the burden of organising everything from you.
10. Do you want beverages?

We have access to a large range of beer, wine, spirits and soft drinks. From an inexpensive quaffer to back vintages of Henschke Hill of Grace, we have provided a great range to our customers in the past and will continue to do so. Simply contact us with your requirements and we will make suggestions that are suitable for your needs.
How do you order catering in Sydney:

Currently we do not have the operability to order directly from our website. However, ordering could not be simpler. Email  or call us with exactly what you want and when it is required or simply with an idea of what you are thinking might be suitable. We will place your order for you exactly as you request or we can suggest appropriate menus and services based on your needs and ideas for your event.